Host a Facility Tour

Hosting a Virtual Facility Tour

COVID-19 has changed many aspects of how we function, and Congress is no different. To ensure that ASCA members continue to have the opportunity to educate their members of Congress about the ASC community and the impact COVID-19 has had on how they serve patients, ASCA built a “Virtual Tour Kit.” ASCA’s Virtual Tour Kit includes the following materials to guide your preparation for a virtual facility tour with your members of Congress:

  1. A map of all Medicare-certified ASCs
  2. ASCA’s virtual facility tour guidebook
  3. A tour presentation template
  4. ASCA’s “What is an ASC” flyer

From contacting a federal office to scheduling a virtual tour to following up with your policymaker’s staff after the tour is finished, ASCA staff are here to help you every step of the way.


Sign Up to Host a Virtual Facility Tour

Frequently Asked Questions

Click the questions below to find out more information.

You can reach out on your own, or ask Adam Parker at aparker@ascassociation.org to assist you. The first step is to send an email invitation to the scheduler or district director. See below for an example email template.


Dear [XXX],

I am the [INSERT TITLE] at the [INSERT ASC NAME] in [INSERT CITY]. We provide high-quality, low-cost care to your constituents.

The physicians and staff at [INSERT ASC NAME] would like to invite [LEGISLTATOR’S TITLE AND NAME] to visit and tour our facility. The [CONGRESSMAN/SENATOR] can learn firsthand about the quality of care we provide to patients.

The tour would last about 45 minutes to one hour and we are located at [INSERT FULL ADDRESS]. Does [LEGISLATOR’S TITLE AND NAME] have availability to visit on any of the following days?

[List four to five dates. Make sure you choose dates the Congress is in recess.]

Thank you,

[YOUR NAME]

Once a date and time has been confirmed, discuss the plan internally with your facility staff. Some facilities ask if the legislator would like to observe a case; some provide a simple walk-through of the patient experience and end with a roundtable discussion.

ASCA staff will send you materials to hand out to the elected official and staff. Don’t forget to take pictures! ASCA will feature your facility tour and photo(s) on social media and in the ASCA Government Affairs Update electronic newsletter.

The follow up is just as important as the facility tour. Immediately after the tour, send a thank you letter to the elected official and their staff. If they asked for additional information during the tour, be sure to provide it in the letter.

Let ASCA know how the facility tour went so legislative staff can properly follow up as well.



Having a legislator tour your facility is an extremely impactful way to make a difference and start a dialogue between you and the legislator about ASCs and the health care industry.

Click here to download a template of an invite letter to send to your member of Congress or the administration.

Click here to download a template of a media release that your ASC could issue following your event.

If you have hosted a tour or would like assistance preparing for one, contact Adam Parker with any questions or comments.

 

For Patients, Policymakers and the Media


Learn about the services, savings and quality care that ASCs provide.